TALLY VOUCHERS

ACCOUNTING VOUCHERS

            Tally is pre-programmed with variety of Accounting Vouchers, Each designed to perform a different job. The Standard Vouchers are –

Ø  F4 – Contra Voucher

Ø  F5 – Payment Voucher

Ø  F6 – Receipt Voucher

Ø  F7 – Journal Voucher

Ø  F8 – Sales Voucher

Ø  Ctrl + F8 – Credit Note

Ø  F9 – Purchases Voucher

Ø  Ctrl + F9 – Debit Note

F4 - Contra

ð Cash deposited into Bank Current and Savings Accounts

ð Cash withdrawn from Bank Current and Savings Accounts

ð Cash transferred to Petty cash A/c

ð Cash transferred from Petty cash A/c to Cash A/c

ð Cash transferred from one Bank to another Bank

Note: The account to be ‘Credited’ i.e., entered first

Ex:

            Cr – From Where (Cash / Bank)                            xxx

            Dr – To Where (Cash / Bank)         xxx

F5 – Payment

ð Cash/ Cheque Payments made to Suppliers, Creditors

ð Expenses paid by Cash/ Cheque

ð Assets purchased for Cash/Cheque

ð Investments/ Deposits made by Cash/ Cheque

ð Payment of Loans

ð Drawings in Cash/ Cheque

Note: The account to be ‘Debited’ i.e., entered first

Ex:

            Dr – To whom (or) For which        xxx    

            Cr – Cash / Bank                                                      xxx

Billwise Details: It is applicable for sundry debtors & sundry creditors only. Types of reference or methods of adjustment –

(a)  Advance: Advances paid to suppliers or received from customers

(b)  New Reference: A new transaction with a customer or supplier

(c)  Against Reference: Due amounts received from customer or paid to supplier

(d)  On Account: Reference which will not come under any one of the above categories.

F6 – Receipt

ð Cash/ Cheque received from Customers, Debtors

ð Incomes received by Cash/ Cheque

ð Old Assets sold for Cash/Cheque

ð Investments/ Deposits received by Cash/ Cheque

ð Receipt of Loan

ð Capital brought into the firm

Note: The account to be ‘Credited’ i.e., entered first

Ex:

            Cr – From whom (or) For which                xxx

            Dr – Cash / Bank                              xxx

F7 – Journal

ð Accounts transfer transactions

ð Depreciation on Fixed Assets

ð Assets purchased/Sold on Credit basis

ð Other adjustment transactions of Non-cash and Non-bank nature i.e., Prepaid Expenses, Outstanding Expenses, etc.,

Note: The account to be ‘Debited’ i.e., entered first.

F8 – Sales

ð Goods sold for Cash / Cheque

ð Goods sold for Bank Credit Cards

ð Goods sold on Credit basis

Note: The account to be ‘Debited’ i.e., entered first.

Ex:

            Dr – How sold (Cash / Bank / Customer Name) xxx

            Cr – Sales A/c                                                                       xxx

Ctrl + F8 – Credit Note (Sales Returns)

ð Sales Returns

ð Trade Discount offered by Creditors

Note: The account to be ‘Credited’ i.e., entered first.

To enable Credit note: F11 Features à F1àUse Debit/Credit Notes ? Yes

Ex:

            Cr – Customer Name                       xxx

            Dr – Sales Returns A/c        xxx

F9 – Purchases

ð Goods purchased for Cash / Cheque

ð Goods purchased for Bank Credit Cards

ð Goods purchased on Credit basis

Note: The account to be ‘Credited’ i.e., entered first.

Ex:

            Cr – How purchased (Cash / Bank / Supplier Name)                 xxx

            Dr – Purchases A/c                                                              xxx

Ctrl + F9 – Debit Note (Purchase Returns)

ð Purchase Returns

ð Trade Discount offered to Debtors

Note: The account to be ‘Debited’ i.e., entered first.

To enable Debit note: F11 Features à F1àUse Debit/Credit Notes ? Yes

Ex:

            Dr – Supplier Name             xxx

            Cr – Purchase Returns                     xxx

LEDGERS & THEIR GROUP ALLOCATION

Different types of Ledgers and their Group allocation

Ledger	Group
Liabilities side of Balance Sheet
1. Owner’s Capital 2. Partner’s Capital 3. Share Capital 4. Share allotment 5. Share application 6. Share first call 7. Share final call 8. Share premium 9. Unpaid Calls 10. Forfeited Shares 11. Drawings	Capital Accounts ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’
12. General Reserve 13. Capital Reserve 14. Debenture Redemption Fund 15. Premium on Issue of Debenture	Reserves & Surplus ‘’ ‘’ ‘’
16. Loan from others (Wife, Friend, etc.,) 17. Mortgage Loan	Loans (Liability) ‘’
18. Bank Overdraft 19. Bank Cash Credit	Bank Overdrafts Account ‘’
20. Bank Loan 21. Term Loan 22. Debentures	Secured Loans ‘’ ‘’
23. Outstanding Expenses 24. Income received in Advance 25. Proposed Dividend 26. Unclaimed Dividend 27. Calls in Advance 28. Premium on redemption of debentures 29. Provident Fund (PF) 30. Employee State Insurance (ESI)	Current Liability ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’
31. Input VAT 32. Output VAT 33. VAT Payable 34. FBT 35. Service Tax 36. TDS 37. Sales Tax 38. Excise Duty	Duties & Taxes ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’
39. Provision for Taxation 40. Provision for Depreciation 41. Provision for Bad Debts	Provisions ‘’ ‘’
42. Creditors 43. Bills Payable 44. Suppliers	Sundry Creditors ‘’ ‘’
Assets side of Balance Sheet
45. Land & Buildings 46. Plant & Machinery 47. Furniture & Fixtures 48. Loose Tools 49. Vehicles 50. Goodwill 51. Patents, Copyrights, Trademarks	Fixed Assets ‘’ ‘’ ‘’ ‘’ ‘’ ‘’
52. Shares 53. Government Securities 54. 10% Bonds 55. National Saving Certificates (NSC)	Investments ‘’ ‘’ ‘’
56. …….. Bank A/c 57. …….. Bank Current Deposits 58. …….. Bank Saving Deposits	Bank Accounts ‘’ ‘’
59. Cash in hand 60. Cash at Branch 61. Petty Cash	Cash in hand ‘’ ‘’
62. Opening Stock 63. Closing Stock 64. Raw Materials 65. Work in Progress 66. Finished Goods	Stock in hand ‘’ ‘’ ‘’ ‘’
67. Fixed Deposits 68. Security Deposits 69. Telephone Deposits 70. Sales Tax Deposits 71. Electricity Deposits 72. VAT Deposits 73. Interest Deposits	Deposits (Assets) ‘’ ‘’ ‘’ ‘’ ‘’ ‘’
74. Prepaid Expenses 75. Accrued Income 76. Showroom Advance 77. Advances to Suppliers 78. Staff Personal Loan	Loans & Advances (Assets) ‘’ ‘’ ‘’ ‘’
79.  Debtors 80. Customers 81. Bills Receivable	Sundry Debtors ‘’ ‘’
82. Preliminary Expenses 83. Discount on Issue of Shares & Debentures 84. Loss on Issue on Debentures 85. Brokerage on Issue of Shares	Misc. Expenses (Assets) ‘’ ‘’ ‘’ ‘’
Debit side of Trading A/c
86. Cash Purchases 87. Credit Purchases 88. Purchases Returns (Returns Outwards)	Purchase Accounts ‘’ ‘’
89. Wages (Productive Wages) 90. Wages & Salaries 91. Fuel 92. Royalties 93. Octroi 94. Coal 95. Motive Power 96. Factory Rent 97. Factory electricity 98. Carriage Inward 99. Manufacturing Expenses 100. Power, Electricity, Water 101. Freight Inward 102. Duties & Clearing Charges	Direct Expenses ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’
Credit side of Trading A/c
103. Cash Sales 104. Credit Sales 105. Sales Returns (Returns Inwards)	Sales Accounts ‘’ ‘’
106. Sale of Scrap	Direct Income
Debit side of P&L A/c
107.         Salaries 108.         Salaries & Wages 109.         Unproductive Wages 110.         Administrative Expenses 111.         General Expenses 112.         Legal Expenses 113.         Entertainment Expenses 114.         Advertisement Expenses 115.         Traveling Expenses 116.         Conveyance Expenses 117.         Telephone Expenses 118.         Packing Expenses 119.         Sales Promotion Expenses 120.         Miscellaneous Expenses 121.         Trade Expenses 122.         Free Samples 123.         Delivery Van Maintenance 124.         Interest Paid 125.         Interest on Capital 126.         Interest on Loans 127.         Rent, Rates & Taxes 128.         Printing & Stationery 129.         Carriage Outwards 130.         Cleaning Charges 131.         Audit Fees 132.         Postage & Telegrams 133.         Insurance 134.         Repairs & maintenance 135.         Electricity (Office) 136.         Freight Outward 137.         Professional Charges 138.         Interest 139.         Depreciation 140.         Bad Debts 141.         Bad & Doubtful Debts 142.         Discount Allowed 143.         Brokerage Allowed 144.         Commission 145.         Bank Charges 146.         Locker Rent 147.         Loss on Theft 148.         Loss on Fire 149.         Loss on Sale of Asset 150.         TA 151.         DA 152.         HRA 153.         CCA 154.         Bonus to Staff	Indirect Expenses ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’
Credit side of P&L A/c
155.         Commission Received 156.         Interest Received 157.         Discount Received 158.         Rent Received 159.         Dividends Received 160.         Interest on Drawings 161.         Profit on Sale of Asset 162.         Bad Debts Recovered 163.         Miscellaneous Income	Indirect Income ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’ ‘’

Note: If you want to delete any particular ledger Open ledger in Alter Mode and Press Alt + D