TALLY VOUCHERS

ACCOUNTING VOUCHERS

            Tally is pre-programmed with variety of Accounting Vouchers, Each designed to perform a different job. The Standard Vouchers are –

Ø  F4 – Contra Voucher

Ø  F5 – Payment Voucher

Ø  F6 – Receipt Voucher

Ø  F7 – Journal Voucher

Ø  F8 – Sales Voucher

Ø  Ctrl + F8 – Credit Note

Ø  F9 – Purchases Voucher

Ø  Ctrl + F9 – Debit Note

F4 - Contra

ð Cash deposited into Bank Current and Savings Accounts

ð Cash withdrawn from Bank Current and Savings Accounts

ð Cash transferred to Petty cash A/c

ð Cash transferred from Petty cash A/c to Cash A/c

ð Cash transferred from one Bank to another Bank

Note: The account to be ‘Credited’ i.e., entered first

Ex:

            Cr – From Where (Cash / Bank)                            xxx

            Dr – To Where (Cash / Bank)         xxx

F5 – Payment

ð Cash/ Cheque Payments made to Suppliers, Creditors

ð Expenses paid by Cash/ Cheque

ð Assets purchased for Cash/Cheque

ð Investments/ Deposits made by Cash/ Cheque

ð Payment of Loans

ð Drawings in Cash/ Cheque

Note: The account to be ‘Debited’ i.e., entered first

Ex:

            Dr – To whom (or) For which        xxx    

            Cr – Cash / Bank                                                      xxx

Billwise Details: It is applicable for sundry debtors & sundry creditors only. Types of reference or methods of adjustment –

(a)  Advance: Advances paid to suppliers or received from customers

(b)  New Reference: A new transaction with a customer or supplier

(c)  Against Reference: Due amounts received from customer or paid to supplier

(d)  On Account: Reference which will not come under any one of the above categories.

F6 – Receipt

ð Cash/ Cheque received from Customers, Debtors

ð Incomes received by Cash/ Cheque

ð Old Assets sold for Cash/Cheque

ð Investments/ Deposits received by Cash/ Cheque

ð Receipt of Loan

ð Capital brought into the firm

Note: The account to be ‘Credited’ i.e., entered first

Ex:

            Cr – From whom (or) For which                xxx

            Dr – Cash / Bank                              xxx

F7 – Journal

ð Accounts transfer transactions

ð Depreciation on Fixed Assets

ð Assets purchased/Sold on Credit basis

ð Other adjustment transactions of Non-cash and Non-bank nature i.e., Prepaid Expenses, Outstanding Expenses, etc.,

Note: The account to be ‘Debited’ i.e., entered first.

F8 – Sales

ð Goods sold for Cash / Cheque

ð Goods sold for Bank Credit Cards

ð Goods sold on Credit basis

Note: The account to be ‘Debited’ i.e., entered first.

Ex:

            Dr – How sold (Cash / Bank / Customer Name) xxx

            Cr – Sales A/c                                                                       xxx

Ctrl + F8 – Credit Note (Sales Returns)

ð Sales Returns

ð Trade Discount offered by Creditors

Note: The account to be ‘Credited’ i.e., entered first.

To enable Credit note: F11 Features à F1àUse Debit/Credit Notes ? Yes

Ex:

            Cr – Customer Name                       xxx

            Dr – Sales Returns A/c        xxx

F9 – Purchases

ð Goods purchased for Cash / Cheque

ð Goods purchased for Bank Credit Cards

ð Goods purchased on Credit basis

Note: The account to be ‘Credited’ i.e., entered first.

Ex:

            Cr – How purchased (Cash / Bank / Supplier Name)                 xxx

            Dr – Purchases A/c                                                              xxx

Ctrl + F9 – Debit Note (Purchase Returns)

ð Purchase Returns

ð Trade Discount offered to Debtors

Note: The account to be ‘Debited’ i.e., entered first.

To enable Debit note: F11 Features à F1àUse Debit/Credit Notes ? Yes

Ex:

            Dr – Supplier Name             xxx

            Cr – Purchase Returns                     xxx